Resources

The easy way to produce marketing materials

Need a PowerPoint template? A department logo? Business cards? You'll find information on how to get them below.

We are the custodian of IU's Office of Student Life brand. We know how to speak about our departments to the university community and beyond—and have an impact. It's important that our materials remain on brand for consistency in delivery. We'll provide the resources you need for success.

The Office of Student Life offers the ability to promote events, activites, and services for the Indiana University Bloomington community through email newsletter and digital screen submissions. Learn more and make your submission using the links below.

Email submission form
Digital screen submission form

Staff can order their business cards, letterhead, and envelopes through Document Services here. Make sure to select the correct logo lock-up. The easiest way to find your logo lock-up is to search Student Life.

Download Electronic Letterhead templates for your department here.

An email signature is the contact information placed at the end of one’s email messages. You should include an IU email signature in all of your email messages. In order to make it as easier, we have examples of email signatures here or simply follow these steps:

Type in your information below in the “SIGNATURE TEMPLATE” section to reflect your:
- Name
- Preferred pronouns - (Optional)
- Title
- Department
- Full Address (If your department is the same as the building, do not list it twice – i.e. IU Student Health Center or Indiana Memorial Union)
- Phone number
- Fax number - (Optional)
Copy your department’s lockup (your department’s logo) and paste it where you see “< Lockup >” in the SIGNATURE TEMPLATE below.
The lockups on this document are:
- Sized for email signatures.
- Include links to that department’s home page.
Highlight and Copy the text and your lockup.
Open your Outlook email Settings/Preferences, then open the Email Signature section.
Paste your signature you created in the SIGNATURE TEMPLATE on this document in the signature settings in Outlook. Save.

Recommended typeface settings:

Typeface: Calibri
Font size: 10-point or 11-point

Common Preferred Pronouns - (NOT required in your signature):

she/her/hers
he/him/his
they/them/theirs

Additions to your email signature (such as quotations, notes, graphics, traditional department/unit signatures) are not permitted.

SIGNATURE TEMPLATE

Name
Preferred Pronouns
Title
Department

Building Name
Address
City, ST Zip
Phone Number

< Insert Lockup >

Make sure your events are promoted far and wide across the IU Events Calendar. Use these resources and tips to amplify your events further.

IU Bloomington Featured Events IU Bloomington Calendar

Adding and Editing Events

Make calendar additions/edits

Sharing & Privacy

Suggest this event to the following group(s):

IU Bloomington Featured Events – if it's a student event that you want to go on the marketed calendar on go.iu.edu/studentevents
Office of Student Life – so DSA can help promote
Indiana Memorial Union – if it takes place at the IMU
Student Health Center – if event is health-related

Student Organization Events

If your student organization enters events on beINvolved, know that those events (not meetings) will automatically appear on the IUB Featured Events Calendar. If you add events to both LiveWhale and BeINvolved and do not want your event to show up twice on the Featured Events Calendar, please contact James McHaley at jmchaley@iu.edu.

Event Calendars within the Office of Student Life

Lockup
Lockups will be found on marketing campaigns, websites, emails, and other related communications.

Signature
Signatures are used in instances in these more formal printed mediums.

Download branded PowerPoint slides for departments within the Office of Student Life. Templates have been customized with department logo lockups.

These template incorporate Microsoft Office "themes" which feature the IU brand colors and fonts in the document setup.

It is possible to apply these templates and their "themes" to existing PowerPoint presentations. Please visit this link for instructions.

IU Document Services – On-campus printer of posters, brochures, letterhead, business cards, banners, signs, and more. Delivery of pieces is included.

For approved Printing and Duplicating vendors

Please work with Student Life Marketing to ensure quality designs are created for your order and that you have financial approval before ordering promotional items.

Here are some of the approved promotional item companies that are IU-approved:

View approved vendors

Managing Your Project

Student Life Partners: Follow these steps to manage your marketing project and collaborate with Student Life Marketing.

Fill out the Student Life Marketing project Request Form.
Your request will be added into our Project Management system called Basecamp.

You will get invited as a “client” to your project via email.
Click the "Join" Basecamp link.
You will be prompted to create a Basecamp account by clicking on the "Make a new login with my email" and use your IU email address. Create a password. If you have used Basecamp before click "Log in." You do not have to upload a photo.

After you create your password you will land on Basecamp’s home dashboard which shows all the projects you are working on with Student Life Marketing.
When you click the project you are working on with us, you will see a more detailed dashboard.
- Use “Message Board” for communication.
- Review and comment on files in “Docs & Files.”

At first, nothing will be in any of these fields. When files are uploaded for your review, you will receive an email that takes you to that particular project in Basecamp.
When a draft of your project is ready for review you will get an email that a new file has been uploaded. It will be located in the “Drafts - Client” folder. If it is a PDF, please download it. Some PDFs have multiple pages and Basecamp only shows page one as a preview. The file name should list the project name and dimensions of the file.

Please review and reply to the email with any updates, questions, changes, or approval. Your email response will be added directly to the project. There is no reason for you to log back in to basecamp.
But if you’d like, you can log back in. One benefit of doing so is that you can see all the materials created at once and respond to each individually.
When you make requests for edits, we will make the updates and replace the old files with the new files. You will be notified by Basecamp when the new files are ready for review.
When all the changes have been made and things are ready to be finalized. Please make sure to communicate that we have your approval to move forward with printing and/or implementation. All approved files will be moved to the FINAL folder.

Additional IU Brand Resources

Get tools, resources, downloads, and more.

Resources

The easy way to produce marketing materials

Advertising

Business Cards and Letterhead

Email Signatures

Event Calendars

Adding and Editing Events

Tags

Sharing & Privacy

Student Organization Events

Event Calendars within the Office of Student Life

Logos: Lockups and Signatures

PowerPoint Presentation Templates

Printing

Promotional Items

Managing Your Project

Submitting a Marketing Project

Joining Basecamp

Using Basecamp

Providing Feedback and Approval

Additional IU Brand Resources

Office of Student Life resources and social media channels