Whether you are driving across the state or flying overseas with your student organization, your travel plans are not complete until all requirements have been met. Read the guidelines on this page carefully.
Any student organization that wants to travel internationally must apply and obtain approval from the IU Office of Overseas Study. Your organization must show proof that you have an IU faculty or staff advisor who is currently employed by Indiana University.
Anyone who drives on behalf of a student organization—whether in a university vehicle, a rental vehicle, or a personal vehicle—is subject to a motor vehicle records (MVR) check. This is required for any USO travel and for SGSOs utilizing Fleet Services vehicles.
MVR checks on student drivers must be conducted at least annually by the Office of Insurance, Loss Control, and Claims. This does not happen automatically. When your MVR check expires each year, it is your responsibility to submit a new MVR application.
Students may use a university vehicle only if they are part of a registered USO or SGSO and have been approved for travel that furthers educational or group objectives.
You can reserve a university vehicle through IU Fleet Services.
Even if you are driving your own vehicle on university business, students driving on behalf of USOs must authorize an MVR check and follow the university policy on driving privileges.
The university provides no coverage for damage to your vehicle; however, the university will provide liability coverage.
USOs must work with their sponsoring University department to arrange a vehicle charter.
How you drive on university business may affect your ability to drive on future trips. Be sure to understand your responsibilities as a driver by reading the following policies:
