This travel protocol standardizes the process by which employee travel and professional development is approved and tracked across the Office of Student Life. All staff members must receive approval before travelling or travel expenses will not be covered by the Office of Student Life. To submit an Employee Travel Request, please complete this form.
Student and non-employee travel requests should go through Missy Godsey at firstname.lastname@example.org. Please contact her before processing any payments or doing a Chrome River pre-approval.
Click here to view your previous request submissions.
Our Event Purchasing Site is currently under construction. In order to process your request, please email email@example.com making sure to include the following items.
- Contact Person Name
- Contact Person Address
- Contact Person Email
- Supervisor/Advisor Name
- Name of Event
- Date of Event
- Account/Sub Account to be used for payment
- Payment Amount
- Supplier Name
- Supplier Address
- Supplier Email
Forms/Approvals to Attach if Needed
- Director or Delegate Approval
- Event Approval (UERC)
- INLOCC COI (Certificate of Insurance) Approval
- INLOCC Liability Approval
- Environmental Health and Safety
- Field Inspection/Site Approval
- Stage Committee Approval
- Controversial Topic
- Quote/Accepted Offer/Contract
Use this form to submit a student organization payment request.
Units or departments at Indiana University may provide funds to support student organizations. Support payments to student organizations must be reasonable under the circumstances and those to self-governed student organizations must be processed through BUY.IU.
Units or departments are not allowed to purchase items on their behalf. All student organization payment requests will be reviewed and approved by a fiscal officer before payment.
For more information regarding seeking reimbursement of approved business expenses in the conduct of official Indiana University activities, please review Policy FIN-ACC-620 Reimbursement Under the Accountable Plan.
For more information regarding IU student organizations, please review Policy STU-01 Student Organizations.
Use the Digital Purchase Order platform to submit a purchasing request to the DSA Finance Office.
Frequently Asked Questions (FAQs)
Standard Operating Procedures
Training - Digital Purchase Order (DPO)
- Written Tutorials
- Video Tutorials