Social Event Guidelines

Greek Organizations must provide notice to OSFL when planning to host, co-host, or sponsor an event whether with or without alcohol. These events include but are not limited to: events with or without alcohol, paired events, events at third party vendors (e.g. date parties, formals), special events (e.g. parents’ weekends, tailgates), and/or Large Events.

For each event the GO intends to host or sponsor, the GO must submit an event notification form to OSFL through BeINvolved by 11:59 pm EST by the Sunday prior to the event. Follow the link to submit the social event notification: https://beinvolved.indiana.edu/submitter/form/start/592179 

For Large Events or events with High-Profile Performers, the Greek Organization must submit High-Profile Performer/Large Event Interest Form by September 1 for events that will take place during Homecoming Week or Fall semester and by February 1 for events that will take place during Little 5 Week and Spring semester. Interest forms must be submitted at least 6 weeks in advance of an event that does not take place during Homecoming or Little 500 Week. 

For events during the weeks of Homecoming and Little 500, including any Large Events or events with High-Profile Performers, the GO must submit an event notification form to OSFL through BeINvolved by 11:59 pm EST two Sundays prior to the event.

If the Greek Organization plans to host any events within campus spaces, all applicable event notification forms, such as the space reservation form must be submitted in addition to the OSFL event notification form.

Additional failures to submit any event notification on time may result in an additional fine, immediate social restrictions for 2 weeks, and/or referral to the Office of Student Conduct. The Vice Provost and Dean of Students and/or their designee reserves the right to prohibit any discriminatory or dangerous activities at a proposed event.

• Greek organizations must provide event monitors or paid/private security for each event hosted or sponsored by the Greek Organization at a minimum ratio of one (1) event monitor for every twenty (20) attendees.
• Events that take place on-campus or in University Recognized Housing, all security hired to work at organization events must be on Indiana University’s approved vendor list.  
• All students serving as event monitors must have completed OSFL’s Event Monitor Training prior to serving in this role at an event and must act without the use of any alcohol, illegal drugs, or any other substance that might impair the monitor’s awareness.
• First-year students and/or first-semester members of the Greek Organization cannot make up more than 50% of the event monitors for an Event.
• If an Event is co-sponsored/sponsored, each Greek Organization will provide event monitors to assist in protecting the safety of members and guests.
• Wild and exotic animals are not permitted at social events.
• All events must be compliant with fire codes and local amplified sound restrictions, such as the City of Bloomington’s noise ordinance and respective on-campus policies where applicable.

This policy operates in conjunction with, and does not supersede, any applicable local, state, or federal laws and regulations; the Indiana University Office of Sorority and Fraternity Life Recognition Policy; the Indiana University Student Organization Policy; the IU Code of Student Rights, Responsibilities, and Conduct (“Student Code”); any applicable inter/national headquarters organization-specific policies and procedures; or any other applicable IU policies and procedures. The GO is responsible for ensuring compliance with such laws and policies by its members and guests at all events for which the GO is a host or sponsor, including events in collaboration with other organizations. IU and the Office of Sorority and Fraternity Life (“OSFL”) will not approve or monitor these events; however, OSFL will respond to any reports of the GO’s failure to comply with this policy.